Steering Board members:
The Steering Board (SB) is responsible for the maintenance and evolution of the competition. In particular, it fulfills the following roles:
The SB chair decides before of each meeting the agenda, which includes a list of proposals/options on which the SB should take a decision. Each proposal/option is first discussed in the SB, and the discussion is moderated by the SB chair, then the SB chair stops the discussion and request the SB members to vote. A proposal is accepted if at least 50%+1 SB members vote for it.
In the case in which two or more proposals/options are conflicting, the SB chair may decide to ask for a vote on each option independently, or he/her may ask for a vote in opposition. In the latter case the option that takes the larger number of votes (even if below 50%) is the one which is approved.
Voting can be conducted by email or by a show of hands in face-to-face meetings.
The SB is formed by at least 5 members with long-standing commitment for EvAAL and selected by the SB (initially the SB is composed by members of universAAL involved in Task 8.5 and other members of universAAL willing to contribute). In this regard, long-standing is defined as being active in any capacity in the running of the competition for at least 3 years. To ease the decision process, the maximum number of members of the SB is fixed to 7. At least two members of the SB should have an academic background and at least 2 members should have a industrial background. Anybody that fulfils the requirement of commitment to EvAAL may candidate himself/herself for the SB. The members of the SB evaluate the curricula of the candidate and vote for his/her acceptance. The candidate is accepted if at least 50%+1 of the members of the SB vote positively for him/her.
The SB elects a chair for a one-year term.
Terms of Membership
Members of the SB shall serve a single term of 5 years. The term starts immediately after his/her recruitment. To ensure continuity, the terms are staggered to ensure that, under normal operation, only one SB member is replaced every other year. In any case, each member of the SB will serve in the Committee for a term of duration of 5 years.
In case of an emergency vacancy, the SB recruits a new SB member according to the rules given in the Membership subsection.
The SB shall conduct its business by meeting at least once per semester. In the semester in which the competition takes place the meeting shall take place during the competition.
The quorum for these meeting is 3.
The cost of conducting such meetings (excluding travel) should be budgeted in the next competition budget. Additional meetings, if needed, shall be held by conference calls and e-mail.
The SB Chair shall prepare the agenda for the meeting and take minutes of the meeting.
Decisions for running the business shall be made by a majority vote of those voting members attending. The Chair vote will be considered a tiebreaker.
Minutes of each meeting will be distributed to the SB within 30 days of the meeting.