[evaal contest] R: workshop organization @ AAL Forum

Stefano Chessa chessa at isti.cnr.it
Wed Sep 4 17:14:45 CEST 2013

Dear Pedro,


the accommodation with AAL Forum is not what we hoped for. For several
reasons, one of which is the success of AAL Forum that this year received  a
large number of proposals for side events, they confirmed the EvAAL event
only for half a day and only in late July.


This was an additional problem to the organization of EvAAL this year,
because, differently than the previous years, we didn’t succeed in finding
financial support to (at least) reduce the registration to the AAL Forum.
This was also due to a personal problem to one of the organizers that
managed to find funds last years.


Two years ago obtained a discount by registering the competitors with the
same rate of the students (at the time we covered all the registrations with
our funds), but the result was that they were not allowed to the dinner of
the awarding, and only with a complicate, last minute negotiation we managed
to solve the problem. Last and this year, to avoid these problems, we
disregarded the option.


Now I asked people in the EvAAL organization close to AAL Forum to negotiate
better conditions, but I really cannot guarantee anything as this thing is
out of my control.


Anyway, I admit that the matter of AAL Forum has always been source of
debate in EvAAL, and for the future I would like to have a workshop
independent from AAL Forum, possibly in the same site and dates of the


On the other hand, note that the posters that we expect the competitors to
present at the workshop are already being published in an issue of CCIS
(that should arrive soon), and we are negotiating with the JAISE journal for
a thematic issue about EvAAL 2013.


I hope this clarifies the whole picture.


Best regards,



Da: Pedro Jose Marron [mailto:pjmarron at uni-due.de] 
Inviato: mercoledì 4 settembre 2013 15:57
A: Stefano Chessa
Cc: contest at evaal.aaloa.org; Juan Carlos Augusto; Marcus Handte; Ngewi Fet
Oggetto: Re: [evaal contest] workshop organization @ AAL Forum


Dear Stefano,


I am very surprised by your e-mail and the way the EvAAL competition is
being included in the event in Sweden.


First, there was no information about having to pay a full registration fee
(this was not the case last year), without the possibility to get the
early-bird registration rate or any kind of student rate. Now, the
presentation of the system is being "downgraded" to a poster session instead
of a full-day workshop with scientific presentations.


In the interest of keeping the level of participation in further
competitions, I would like to ask you to reconsider the possibility to (at
least) be able to get the early-bird registration fee and to organize the
workshop in such a way that, if there are posters, they are allowed to be in
a visible place throughout the conference (not just on Tuesday) and use the
time slot on Tuesday for presentations of the systems.


Looking forward to your feedback on these two requests.







On Wed, Sep 4, 2013 at 3:08 PM, Stefano Chessa <chessa at isti.cnr.it> wrote:

Dear Competitors,

As anticipated by Francesco Potortì, the workshop will be on Tuesday 24th,
at 13:30-17:00.
As the time is too short to have long presentations for each paper, we
decided to organize the workshop as a poster session. The idea is to leave a
strict slot of 3 minutes to each participant to advertise his/her work, and
leave deeper discussions among participants during the poster session. To
reduce the burden of preparation and transport of the posters, we suggest to
prepare the posters in A2 format (this is not mandatory anyway).

The program of the workshop will be:
- opening (10 minutes),
- short oral introduction to posters (strictly 3 minutes each person, up to
40 minutes in total)
- Poster session (1,5 hour)
- summary of results (20 minutes)
- open discussion (40 minutes)
- closing (10 minutes)

Finally, I kindly ask each team to send me an email with the following
information about the person that will present the work at the workshop:

- team name
- participant name
- cellular phone number (in order to solve any last minute issue in

Thank you,
        Stefano Chessa

-----Messaggio originale-----
Da: Contest [mailto:contest-bounces at evaal.aaloa.org] Per conto di Francesco
Inviato: lunedì 2 settembre 2013 18:48
A: contest at evaal.aaloa.org
Oggetto: [evaal contest] preparing for the AAL Forum

Dear EvAAL followers,

for the third year EvAAL is collaborating with the AAL Forum: the EvAAL
workshop and the EvAAL award ceremony will take place in Norrköping, Sweden,
and you have only three weeks left to register to the AAL Forum and prepare
your trip!

We will have our workshop on Tuesday, 24 at 13:30, while the awards ceremony
will be part of the final dinner on Thursday, 26.  Have a look at the AAL
Forum web site at http://www.aalforum.eu/programme for details on the
interesting program of the main yearly event on AAL in Europe.

During the workshop the competitors of EvAAL 2013 are going to present the
systems they used to compete.  The first three ranked in each track will
receive a plate during the awarding ceremony, and we have very nice prizes
provided by our sponsors.  Here is the complete list:

2 Metawatch Bluetooth Watch development system
4 Chronos Watches eZ430 http://www.ti.com/tool/ez430-chronos
6 USB Flash Drives http://ap.apacer.com/products/AH135
1 Xtion Pro Live http://www.asus.com/Multimedia/Xtion_PRO_LIVE/
3 Xtion Pro http://www.asus.com/Multimedia/Xtion_PRO/

Come and see who will get the prizes!

Francesco Potortì (ricercatore)        Voice:  +39.050.621.3058
ISTI - Area della ricerca CNR          Mobile: +39.348.8283.107
via G. Moruzzi 1, I-56124 Pisa         Skype:  wnlabisti
(entrance 20, 1st floor, room C71)     Web:    http://fly.isti.cnr.it

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  Prof. Dr. Pedro Jose Marron
  University of Duisburg-Essen and Fraunhofer FKIE

  Faculty of Business Administration and Economics

  Institute of Computer Science and Business Information Systems (ICB)

  Pervasive Computing /  

  Networked Embedded Systems Group     Tel: +49-203-379-1803
  Bismarckstrasse 90, BC 505                   Fax: +49-203-379-3774
  D-47057 Duisburg                                   E-mail:
pjmarron at uni-due.de
  Germany                                                http:


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